TITLE:  Town of Berry Board Meeting Minutes

DATE: December 19, 2016

TIME:  7:00 – 9:16 p.m.

PLACE:  Town Hall, 9046 State Road 19, Mazomanie, WI 53560

POSTINGS:  Town Hall and Town of Berry website

 

I. CALL TO ORDER – ROLL CALL:  The meeting was called to order at 7:00 p.m.  Board members present:  Anthony Varda, Joe Kruchten, Mike Statz, Jeff Davis and Duane Haag. Also present Clerk, Brenda Kahl.

 

II. APPROVE MINUTES OF NOVEMBER 21, 2016

Motion Kruchten/Davis to approve the minutes of November 21, 2016. Motion carried. Vote 5-0

 

III. PUBLIC COMMENTS:  You may address the Board on any item not on the agenda.  A discussion item may be placed on a future agenda.  Public comment may be heard on any agenda item either now, or at the time the agenda item is to be discussed, or at the discretion of the Town Chair at any other time the agenda item is discussed.

*Kendall Kahl commented about the town roads being plowed and the use of the plow truck wings

 

IV. DISCUSS/ACTION RE: PURCHASE AND LOAN FOR CROSS PLAINS-BERRY FIRE DISTRICT TRUCK

Motion Davis/Kruchten to approve making arrangements for financing. Motion carried.

Vote 5-0

 

V. DISCUSSION/ACTION RE: REVISING CLERK/TREASURER POSITION POLICY 105.1

Motion Davis/Kruchten to approve Clerk/Treasurer Position Policy 105.1 as amended. Amendments include adding “with employee contribution treated as pretax” to Section XIV (A) and adding “position” to Section XV (C). Motion carried. Vote 5-0

 

VI. DISCUSSION/ACTION RE: REVISING ROAD PATROLMAN POLICY 105.3

Motion Varda/Kruchten to approve the Patrolman Policy 105.3 as amended

 

Motion Varda/Davis to delete “Compensatory time shall be used within the same pay period earned or within the following three (3) periods” in Section II (D). Motion carried. Vote 5-0

 

Motion Varda/Davis to delete the word “or” in Section IV (A). Motion carried. Vote 5-0

 

Motion Davis/Haag to strike the word “salary” and revise to “hourly wage” in the title of Section VI. Motion carried. Vote 5-0

 

Motion Davis/Kruchten to change the word “State” to “IRS” in Section VI (B). Motion carried. Vote 5-0

 

Motion Varda/Davis to add “Highway Superintendent” to Section X (D). Motion carried. Vote 5-0

 

Motion Varda/Davis to add “Highway Superintendent” to Section XI (D) and (E) and “designated” to (E). Motion carried. Vote 5-0

 

Motion Davis/Varda to change “time and one-half” to “double time” in Section XI (D). Motion carried. Vote 5-0

 

Motion Varda/Davis to add “with employee contribution treated as pretax” to Section XIV (A). Motion carried. Vote 5-0

 

Motion Varda/Davis to add “Road Patrolman” to Section XVI (C). Motion carried. Vote 5-0

 

Motion Varda/Davis to add “and Licensure” to the title of Section XV and add “D. The Road Patrolman shall maintain a Commercial Driver’s License appropriate to town equipment.” to Section XV. Motion carried. Vote 5-0

 

Motion to approve the Patrolman Policy 105.3 as amended. Motion carried. Vote 5-0

 

VII. DISCUSSION/ACTION RE: REVISING TOWN OF BERRY PERSONNEL AND POLICY MANUAL

Motion Varda/Davis to approve the Town of Berry Personnel and Policy Manual as amended

 

Motion Varda/Davis to strike “Employees who fail to give this requested notice will forfeit unused vacation time. Additionally, hourly-paid employees who fail to give this two week written notice of intent to terminate employment prior to their last day worked will be paid at the applicable minimum wage for all hours worked and due to be paid on their last paycheck.” from Chapter II, Section 1, E. Resignation. Motion carried. Vote 5-0

 

Motion Varda/Davis to change “he” to “via employee”, Chapter II, Section 2, B, (2). Motion carried. Vote 5-0

 

Motion Varda/Davis to revise Chapter II, Section 3, to read as “No full-time employee of the Town shall engage in any other remunerative employment within or without the Town that interferes or conflicts with employee’s ability to perform his/her duties in an efficient and unbiased manner; the Town Chair may approve such outside employment or activity if requested.” Motion carried Vote 5-0

 

Motion Varda/Davis to revise the sentence to read as “Any employee injured on the job must immediately report his/her injuries to his/her immediate supervisor for workers compensation purposes and shall file an accident report with the Town Clerk within 8 hours of the accident or injury, or as soon as possible if incapacitated.” In Chapter II, Section 4. Motion carried. Vote 5-0

 

Motion Davis/Varda to change in Chapter II, Section 5 all $300 to $500. Motion carried.

Vote 5-0

 

Motion Varda/Davis to limit Chapter II, Section 6, Electronic Mail (EMAIL) to Letter A. Objective, B. Purpose, and C. Scope and Applicability and leave out the rest for future insertion of the remainder of language. Motion carried. Vote 5-0

 

Motion Varda/Davis to revise Chapter II, Section 7, F. Collection Procedures to read as “Drug and alcohol testing shall be in accordance with the procedures contracted for by the town.” and delete Section 1, drug testing and Section 2, alcohol. Motion carried. Vote 5-0

 

Motion Davis/Varda to change 4 hours to 8 hours in Chapter II, Section 7, G. Alcohol. Motion carried. Vote 5-0

 

Motion Varda/Davis to replace the first sentence of the last paragraph in Chapter II, Section 7, G with “Drivers shall comply with current DOT and State regulations with respect to blood alcohol content at all times.” Motion carried. Vote 5-0

 

Motion Varda/Haag to replace the remainder of the paragraph in Chapter II, Section 7, G with “An employee who violates this provision may be subject to disciplinary action up to and including discharge.” Motion carried. Vote 5-0

 

Motion Varda/Haag to add the words “permanent” and “evaluated and” to the first sentence in Chapter III, Section 1. Motion carried. Vote 5-0

 

Motion Varda/Haag to strike letter D in Chapter III, Section 2. Motion carried. Vote 5-0

 

Motion Varda/Davis to amend Chapter III, Section 3, B to amend to match the other paid vacation days approved in the policies. Motion carried. Vote 5-0

 

Motion Varda/Davis to delete letter E in Chapter III, Section 3. Motion carried. Vote 5-0

 

Motion Varda/Davis to add to Chapter III, Section 7, letter E. “Employees shall be permitted family medical leave in accordance with State and Federal law.” Motion carried. Vote 5-0

 

Motion Varda/Davis to amend Chapter III, Section 7, A. by adding “Capped to 1,440 hours”. Motion carried. Vote 5-0

 

Motion Varda/Davis to change “is” to “may be” in Chapter III, Section 7, C. Motion carried. Vote 5-0

 

Motion Varda/Davis to strike the second paragraph in Chapter III, Section 11. Motion carried. Vote 5-0

 

Motion Varda/Kruchten to strike letter D in Chapter IV, Section 3. Motion carried. Vote 5-0

 

Motion Davis/Varda to strike letter G in Chapter IV, Section 3. Motion carried. Vote 5-0

 

Motion Varda/Davis to strike the following sentence in Chapter IV, Section 5, “If the employee fails to provide the required notice, they shall forfeit pay for any accrued vacation or sick time.  This forfeiture and reduction is necessary due to the need to continue to provide services to the public, the costs associated with hiring and training new employees, and to provide for a smoother transition from one employee to the next.  This notice requirement may be waived by the Chair as unnecessary or not desired.” Motion carried. Vote 5-0

 

Motion Varda/Davis to approve the Town of Berry Personnel and Policy Manual as amended and insertion of email provisions in the future. Motion carried. Vote 5-0

 

VIII. DISCUSSION/ACTION RE: ORDINANCE AMENDING AND READOPTING THE COMPREHENSIVE PLAN OF THE TOWN OF BERRY

Motion Varda/Kruchten to have the Clerk inform the county of the roads names as have been indicated they are on the map and make that the official town map, remove overlapped roads, and add omitted roads. Motion carried. Vote 5-0

 

IX. BUDGETARY MATTERS

A. Payment of bills

Motion Varda/Kruchten to approve the payment of bills.  Motion carried.  Vote 5-0 

Checks #15900-15927

 

X. COMMITTEE REPORTS/CORRESPONDENCE/COMMUNICATIONS

*Cross Plains Fire District truck committee meeting on Tuesday, December 27

*Cross Plains EMS: Discussion about the storage closets at the fire station

 

XI. DISCUSSION OF FUTURE AGENDA ITEMS

 

XII. ADJOURN

Motion Kruchten/Statz to adjourn until the next regular meeting or the call of the chair.  Motion carried.  Vote 5-0.

 

____________________________                ________________________________

Brenda Kahl, Clerk/Treasurer                         Anthony Varda, Chair