TITLE:  Town of Berry Board Meeting Minutes

DATE: November 20, 2017

TIME:  7:00 – 8:26 p.m.

PLACE:  Town Hall, 9046 State Road 19, Mazomanie, WI 53560

POSTINGS:  Town Hall and Town of Berry website

 

I. CALL TO ORDER – ROLL CALL:  The meeting was called to order at 7:00 p.m.  Board members present: Anthony Varda, Jeff Davis, Michael Statz and Duane Haag. Also present Clerk, Brenda Kahl. Joe Kruchten was excused.

 

II. APPROVE MINUTES OF OCTOBER 10 & 23, 2017

Motion Haag/Varda to approve the minutes of October 10 & 23, 2017. Motion carried. Vote 3-0. Davis abstained.

 

III. PUBLIC COMMENTS:  You may address the Board on any item not on the agenda.  A discussion item may be placed on a future agenda.  Public comment may be heard on any agenda item either now, or at the time the agenda item is to be discussed, or at the discretion of the Town Chair at any other time the agenda item is discussed.

 

IV. DISCUSSION/APPROVE/DISAPPROVE:

A. (2016-6) Mike Ballard & Shelly Adler, 8990 Spring Valley Road, driveway permit

application

Motion Davis/Haag to approve Mike Ballard & Shelley Adler’s driveway permit application. Motion carried. Vote 4-0

Agreement allowing an under sized absorption system, Aerobic Treatment Unit

Motion Davis/Haag to approve the agreement allowing an under sized absorption system. Motion carried. Vote 4-0

 

V. DISCUSSION/ACTION RE: ANNUAL ADOPTION OF ORDINANCE 300.14, Applying Statutory Axle Weight Limits Under §348.15(3)(b) to Agricultural Equipment Pursuant to

§348.15(9)(f)2

Motion Varda/Davis to adopt Ordinance 300.14, Applying Statutory Axle Weight Limits Under §348.15(3)(b) to Agricultural Equipment Pursuant to §348.15(9)(f)2. Motion carried. Vote 4-0

 

VI. DISCUSSION/ACTION RE: REFUNDING CYCLE ROAD EVENT PERMIT DEPOSIT FOR MADISON MOTORCYCLE CLUB

Motion Haag/Davis to approve refunding the deposit for Madison Motorcycle Club. Motion carried. Vote 4-0

 

VII. DISCUSSION/ACTION RE: PSCW BROADBAND FORWARD ORDINANCE

Motion Davis/Haag to approve Broadband Forward! Community Ordinance 500.9.

 

Motion Davis/Haag to amend Section III (A)(i), to reflect in two places, change “ten calendar days” to “twenty calendar days” regarding the application process. Motion carried. Vote 4-0

 

Motion Varda/Haag to amend Section I (C), the Town of Berry appoints its Town Clerk to be the single point of contact for all matters related to a broadband network project. Motion carried. Vote 4-0

 

Motion to approve Broadband Forward! Community Ordinance 500.9 as amended. Motion carried. Vote 4-0

 

VIII. DISCUSSION/ACTION RE: SNOW GUARDS FOR NEW TOWN HALL ROOF

Motion Davis/Varda to bid out both snow guards and gutter rain shields. Motion carried.

Vote 4-0

 

IX. DISCUSSION/ACTION RE: SCHERBEL ROAD PRELIMINARY PLANS & SOIL BORING REPORT

Discussion only. Reviewed the plans.

 

X. DISCUSSION/ACTION RE: PLANNING AND ADOPTING THE 2018 BUDGET

Motion Varda/Statz to adopt the 2018 budget. Motion carried. Vote 3-1. In favor: Haag, Statz and Varda. Opposed: Davis

 

XI. DISCUSSION/ACTION RE: 2017 LEVY LIMIT, USE THE ALLOWABLE PREVIOUS YEAR’S UNUSED LEVY AND TRANSFER OF ZONING SERVICES FROM OTHER GOVERNMENTAL UNITY

Motion Varda/Haag to allow the previous year’s unused levy of $5,427 be used in Section D, line A. Motion carried. Vote 3-1. In favor: Haag, Statz and Varda. Opposed: Davis

 

Motion Varda/Davis to enter the increase of tax levy for transfer of services in accordance with the County’s plan of what we are undertaking and fill out the worksheet accordingly. Motion carried. Vote 4-0

 

XII. DISCUSSION/ACTION RE: ADVERTISING LOCAL NOTICES IN AREA NEWSPAPERS

Discussion only. Keep advertising in one paper.

 

XIII. DISCUSSION/ACTION RE: REVISING DISCIPLINARY AND DISCHARGE PROCEDURES ORDINANCE 105.7

Motion Davis/Varda to send to legal counsel for review, comments and revisions. Motion carried. Vote 4-0

 

XIV. DISCUSSION/ACTION RE: REVISING DRUG/ALCOHOL POLICY 105.4

Motion Davis/Varda to send to legal counsel for review, comments and revisions. Motion carried. Vote 4-0

 

XV. DISCUSSION/ACTION RE: PERSONNEL COMMITTEE AND EVALUATIONS

Motion Davis/Statz to set the annual date for evaluations no later than June 30 each year. Motion carried. Vote 4-0

 

XVI. DISCUSSION/ACTION RE: REQUEST FOR PROPOSALS FOR PREMIUM DIESEL FUEL

Motion Davis/Haag to approve the request for proposals for premium diesel fuel and add an average amount of fuel used per year to the proposal. Motion carried. Vote 4-0

 

XVII. DISCUSSION/ACTION RE: PURCHASE AND LOAN FOR BLACK EARTH FIRE DISTRICT VEHICLE

Motion Varda/Davis to approve a five year loan at $111,170 for the purchase of a Black Earth Fire District truck with the Peoples Community Bank at a 1.97% fixed interest rate. Motion carried. Vote 3-1. In favor: Statz, Varda and Davis. Opposed: Haag

 

XVIII. BUDGETARY MATTERS

A. Payment of bills

Motion Varda/Haag to approve the payment of bills.

 

Varda/Haag to remove check #16258 for Jewell Engineers and set over to next month for time to  review invoices.  Motion carried.  Vote 4-0 

 

Motion to approve the payment of bills excluding check #16258. Motion carried. Vote 4-0

Checks #16244 - 16270

 

XIX. COMMITTEE REPORTS/CORRESPONDENCE/COMMUNICATIONS

*Black Earth Fire District: Funding for the new truck is due the first week in January; received a matching DNR grant for a brush ATV; possibly implementing the NOX-BOX system; and discussion about creating a sinking fund.

*Cross Plains Fire District: Doug Meyer who sits on the DaneCom Fees Board spoke about the next five year’s fees and addition of three towers; discussed radio training; the fire fighters association donated $15,000 for equipment from funds they raised; the building use policy was approved

*District 1 EMS: The sinking fund is back on budget since the increase in ambulance transports.

*Cross Plains EMS: Meeting was rescheduled to November 30.

*North Hill Point Road box culvert replacement is finished

 

XX. DISCUSSION OF FUTURE AGENDA ITEMS

Black Earth Fire District, creation of a sinking fund

 

XXI. ADJOURN

Motion Davis/Varda to adjourn until the next regular meeting or the call of the chair.  Motion carried.  Vote 4-0.

____________________________                ________________________________

Brenda Kahl, Clerk/Treasurer                         Anthony Varda, Chair