TITLE:  Town of Berry Board Meeting Minutes

DATE: September 18, 2017

TIME:  7:00 – 8:42 p.m.

PLACE:  Town Hall, 9046 State Road 19, Mazomanie, WI 53560

POSTINGS:  Town Hall and Town of Berry website

 

I. CALL TO ORDER – ROLL CALL:  The meeting was called to order at 7:00 p.m.  Board members present: Anthony Varda, Joe Kruchten, Jeff Davis, Duane Haag and Mike Statz. Also present Clerk, Brenda Kahl.

 

II. APPROVE MINUTES OF AUGUST 21, 2017

Motion Haag/Kruchten to approve the minutes of August 21, 2017. Motion carried. Vote 5-0.

 

III. PUBLIC COMMENTS:  You may address the Board on any item not on the agenda.  A discussion item may be placed on a future agenda.  Public comment may be heard on any agenda item either now, or at the time the agenda item is to be discussed, or at the discretion of the Town Chair at any other time the agenda item is discussed.

*Ben Huber from Insight FS informed the board of what products they offer

 

IV. PAULETTE GLUNN, NORTHWEST DANE SENIOR SERVICES, 2018 BUDGET

A copy of the yearly audit was submitted. Requesting support from the town of $5 per capita based on a population of 1,139.

 

V. DISCUSSION/APPROVE/DISAPPROVE:

A. (2017-5) Joshua & Angela Archiquette, Enchanted Valley Road, driveway permit application

Motion Kruchten/Haag to approve Joshua & Angela Archiquette’s driveway permit application. Motion carried. Vote 5-0

 

B. (2017-6) Anthony & Eileen Statz, 4897 Carya Road, driveway permit application

Motion Haag/Kruchten to approve Anthony & Eileen Statz’s driveway permit application. Motion carried. Vote 5-0

 

VI. DISCUSSION/ACTION RE: AGREEMENT FOR EMERGENCY MEDICAL SERVICES WITH CROSS PLAINS AREA EMERGENCY MEDICAL SERVICES DISTRICTS

Motion Varda/Haag to set over to the October meeting and have the clerk assemble a list of concerns expressed here to be emailed to Tim Hillebrand and the district municipalities. Motion carried. Vote 5-0

 

VII. DISCUSSION/ACTION RE: REVISING TRANSFER OF DEVELOPMENT RIGHTS PROGRAM POLICY 500.6

Motion Haag/Kruchten to approve Transfer of Development Rights Program Policy 500.6. Motion carried. Vote 5-0

 

VIII. DISCUSSION/ACTION RE: MEMORANDUM OF UNDERSTANDING WITH CAPITAL AREA REGIONAL PLANNING COMMISSION FOR GIS/MAPPING SERVICES

Motion Varda/Davis to approve the Memorandum of Understanding between the Town and the Capital Area Regional Planning Commission, related to mapping and GIS services, in the form attached to this motion, and to authorize the Chair and Clerk to execute the Memorandum. Motion carried. Vote 5-0

 

IX. DISCUSSION/ACTION RE: ZONING ADMINISTRATION CONTRACT WITH GENERAL ENGINEERING

Motion Davis/Kruchten to approve the contract between the Town and General Engineering Company, related to zoning administration and related services, in the form attached to this motion, and to authorize the Chair and Clerk to execute the Memorandum. Motion carried. Vote 5-0

 

X. DISCUSSION/ACTION RE: INTERGOVERNMENTAL AGREEMENT AMONG THE TOWNS OF BERRY, BLUE MOUNDS, BRISTOL, SPRINGFIELD, SUN PRAIRIE AND WESTPORT RELATED TO THE SHARED SERVICES FOR ZONING AND PLANNING

Motion Davis/Kruchten to approve the Intergovernmental Agreement between the Town and those other Dane County Towns which are withdrawing from County zoning, related to joint administration of zoning, in the form attached to this motion, and to authorize the Chair and Clerk to execute the Memorandum. Motion carried. Vote 5-0

 

XI. DISCUSSION/ACTION RE: AUTHORIZE TOWN CHAIR TO APPLY FOR DEPARTMENT OF AGRICULTURE TRADE AND CONSUMER PROTECTION FARMLAND PRESERVATION PROGRAM CERTIFICATION

Motion Kruchten/Haag to authorize the Town Chair to execute all necessary applications and paperwork to apply for certification of the Town’s zoning ordinance, plan and such other agreements or documents as required, to obtain Farmland Preservation Certification for the Town. Motion carried. Vote 5-0

 

XII. DISCUSSION/ACTION RE: AMENDMENTS TO THE TOWN ZONING CODE

Motion Davis/Haag to schedule a public hearing and action upon amendments to the Town’s zoning ordinance which are to be recommended by the Collaborative Board of Towns which is coordinating town whithdrawal from zoning in Dane County. The hearing shall be held on October 23, 2017 at 7:00 p.m. in the Town Hall. The ordinance shall be on the agenda for possible action at that meeting. Motion carried. Vote 5-0

 

XIII. DISCUSSION/ACTION RE: AMENDMENTS TO FINAL ZONING ORDINANCE TO BE EFFECTIVE JANUARY 1, 2018

Motion Haag/Kruchten to approve amendments to the final zoning ordinance to be effective January 1, 2018. Motion carried. Vote 5-0

 

XIV. DISCUSSION/ACTION RE: AUTHORIZE CLERK AND CHAIR TO START PROCESSSING ZONING APPLICATIONS OCTOBER 1, 2017

Motion Varda/Davis to authorize the Town Chair and Clerk to process zoning applications starting October 1, 2017. Motion carried. Vote 5-0

 

XV. DISCUSSION/ACTION RE: AUTHORIZE TOWN CHAIR TO SEND LETTER TO STATE LEGISLATORS SUPPORTING AB 109 AND REQUESTING AN AMENDMENT TO REMOVE THE 30 DAY SPECIAL TOWN MEETING OPTION FOR CITIZEN APPROVAL OF OPTING OUT OF COUNTY ZONING AND REQUEST THE ORIGINAL LANGUAGE REQUIREING APPROVAL AT AN ANNUAL MEETING BE RESTORED TO THE BILL

Motion Davis/Haag to authorize Town Chair to send letter to State Legislators supporting AB 109 and requesting an amendment to remove the 30 day special town meeting option for citizen approval of opting out of county zoning and request the original language requiring approval at an Annual Meeting be restored to the bill. Motion carried. Vote 5-0

 

XVI. DISCUSSION/ACTION RE: SALT SHED EXTERIOR AND/OR ADDITION

Motion Davis/Varda to price out adding aluminum to the back and two sides of the shed and the sliding door and just paint the front side. Motion carried. Vote 5-0

 

XVII. DISCUSSION/ACTION RE: CYCLE ROAD EVENT PERMIT FOR MADISON MOTORCYCLE CLUB ON OCTOBER 21, 2017

Motion Kruchten/Davis to approve a Cycle Road Event Permit for the Madison Motorcycle Club. Motion carried. Vote 5-0

 

XVIII. DISCUSSION/ACTION RE: SETTING DATE, TIME AND LOCATION OF PUBLIC BUDGET HEARING AND SPECIAL TOWN MEETING OF THE ELECTORS

Motion Varda/Kruchten to hold the Public Budget Hearing and Special Town Meeting of the Electors on November 6, 2017 at 6:30 p.m. at the Town Hall, 9046 State Road 19, Mazomanie, WI 53560. Motion carried. Vote 5-0

 

XIX. DISCUSSION/ACTION RE: MOVING THE OCTOBER TOWN BOARD MEETING TO OCTOBER 23, 2017

Motion Kruchten/Haag to move the October Town Board Meeting to October 23, 2017. Motion carried. Vote 5-0

 

XX. DISCUSSION/ACTION RE: APPLICATION FOR TEMPORARY CLASS “B”/CLASS “B” RETAILER’S LICENSE FOR ICE AGE TRAIL ALLIANCE AND OPERATOR’S LICENSE

Motion Varda/Kruchten to approve a Temporary Class “B”/Class “B” Retailer’s License for Ice Age Trail Alliance and an Operator’s License. Motion carried. Vote 4-1. In favor: Statz, Varda, Kruchten and Davis.  Opposed: Haag

 

XXI. BUDGETARY MATTERS

A. Payment of bills

Motion Varda/Haag to approve the payment of bills.  Motion carried.  Vote 5-0 

Checks #16182 - 16211

 

B. Discussion/action re: Copier lease proposal

Motion Kruchten/Davis to approve leasing a Canon imageRUNNER Advance C3525i. Motion carried. Vote 5-0

 

C. Discussion/action re: Diesel fuel contract bidding

Motion Varda/Davis to put out for bids purchasing diesel fuel. Motion carried. Vote 5-0

 

XXII. COMMITTEE REPORTS/CORRESPONDENCE/COMMUNICATIONS

*Cross Plains Fire District: 2018 budget was approved with a $956 increase; there will be future building maintenance expenses

*Black Earth Fire District: 2018 budget was approved with a $596 increase; Berry’s share of new truck is $111,170

*Cross Plains EMS District: The 2018 budget will increase do to purchasing a new defibrillator

*Highway Commissioner: The engineer estimated reconstructing Turkey Road will be around $666,000; a culvert/cattle pass on Hill Point Road needs replacement

*Jeff Davis attended the Village of Cross Plains Joint Board and Plan Commission meeting, they are moving forward with changes to their plan which would permit private wells upon approval by the board

 

XXIII. DISCUSSION OF FUTURE AGENDA ITEMS

 

XXIV. ADJOURN

Motion Varda/Davis to adjourn until the next regular meeting or the call of the chair.  Motion carried.  Vote 5-0.

 

____________________________                ________________________________

Brenda Kahl, Clerk/Treasurer                         Anthony Varda, Chair